Privacy Policy

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Collecting data

The old school house nursery- data protection privacy notice

As a nursery it is necessary for us to collect personal information about you and your child. For the majority of data we collect, the lawful basis for doing so falls under the category of ‘legal obligation’ such as names, date of birth and addresses as we have a legal requirement to obtain this data.

Some data we collect, for example, photographs of your child, requires you to give consent for us to do so. Where this is the case, you will be required to sign a consent form to ‘opt in’ and have the right to withdraw your consent at any time.

You may also be required to provide data as part of your contract with the setting or local authority, for example, in order for us to claim government funding for your child.

We will make sure that the information about you is accurate and up to date when we collect or use it. You can help us with this by keeping us informed of any changes to the information we hold about you.

In order for us to collect data from you, you will be required to complete paper forms as part of our contractual basis.. The types of data we collect from you include:

  • Full name (for you and your child)
  • Your child’s date of birth
  • Home address
  • Religion and nationality
  • Work address
  • Telephone number(s)
  • Photographs of your child (with consent)
  • Names, contact numbers and addresses of your emergency contacts
  • Your email address
  • Your child’s medical conditions
  • Any court order information relating to yourself or your child

Whilst your child attends with us, we may also collect the following information:

  • Ongoing progress and development records
  • Photographs
  • Accident records
  • Medical records
  • Attendance records
  • Safeguarding/child protection logs
  • Your date of birth and national insurance number (for funding purposes)
  • Birth certificate or passport number including date of issue (for funding purposes)

Sharing information with others

Sometimes we have to confirm or share information with other organisations. If we need to do this, we will make it clear to you on the forms you complete giving us the information. We will inform you before sharing any of yours or your child’s information. In some cases, a third-party organisation, such as a funding body, may require you to sign an agreement to allow your information to be shared e.g. on a funding form. Please read all paperwork thoroughly before signing, so that you know exactly how your information will be used.


We will keep data about you and your child secure. We will protect your data against unauthorised change, damage, loss or theft. All data collected is only accessed by authorised individuals. All paper forms are kept locked away and all computers and tablets are password protected.

Data retention

We will hold information about you and your child only for as long as the law says and no longer than necessary. After this, we will dispose of it securely. Please see appendix i. of our General Data Protection Regulation policy for more information.

Access and correctness

Whenever possible, we will let you see the information we hold about you and correct it if it is wrong. This needs to be requested in writing.

Our Commitment

We will only collect information that is necessary for what we do. We will be fair in the way we collect information about you. We will tell you what we intend to do with the information about you. Where possible, we will collect information directly from you. If we collect information about you from someone else, we will make sure you know what information we hold on you, where possible and legal to do so.

General Data Protection Regulation (2018)

We will comply with the General Data Protection Regulation 2018 (GDPR) and any subsequent legislation on information handling and privacy. We will do this through OSHN GDPR policy and procedures. We will support you with any questions or problems that you may have with the Data Protection Act 1998, General Data Protection Regulation 2018, the Human Rights Act 1998 or the Freedom of Information Act 2000. If we cannot help you, we will give you advice on where to get the information you may need.


  • "We are delighted with our daughter's progress since she started at your wonderful nursery. She is always doing new and exciting things and we find it hard to get her to leave at the end of the day. Nursery Days are the Best!"
  • "Thank you for looking after my son so well. From his first day in the caterpillar group he was cared for wonderfully by kind, caring, loving, experienced qualified staff."
  • "I love The Old School House and believe that you have and continue being such a loving and caring team that has, without doubt, been such an important part of our daughter's life..."
  • "We cannot say enough amazing things about our nursery and we are always so proud to be able to tell people our child attends The Old School House. The setting itself is fantastic..."